There are a number of documents available to generate and attach to your receipts from the Find Receipts page. If you have a custom report set up in the system, it displays in the same drop-down as the 'Default' template for certain document options.
This article reviews each option available in the Documents menu. Note that you can also access the Documents menu while editing a receipt, but these guidelines review the experience while on the Find Receipts page.
To access the Documents menu on the Find Receipts and Edit Receipt pages, you must have the following permission assigned to your user role: Receipts Module > Generate Documents.
If you are working toward becoming a paperless warehouse, we recommend digital sharing of these documents when possible.
Skip Ahead: Use the following links to skip to the relevant guidelines below.
To access the Documents menu, navigate to Receipts > Find Receipts > Documents. This opens a sub-menu of document options to generate for one or more selected receipt(s). Continue reading below to learn more about each one.
If you hover over a grayed out option, a message displays at the top of the page that explains why it is unavailable for selection.
If you need to attach relevant files to a receipt, such as driver documents or photos of received inventory, you can do so from here. The maximum file size is 8MB.
To access this option, you must have Attach Files enabled for your database under Admin > Settings. Once enabled, you must also have the following permission assigned to your user role: Orders Module > Attach Files.
Select a receipt, then click Documents > Attach Files to open the Attach Files dialog.
To attach a file, click Add File, then double-click on the relevant file to populate the file in the grid. Repeat for each file relevant to the selected receipt.
If you need to remove an attached file, select the file from the grid, then click Remove File to remove the file and update the 'Status' and 'Added By' grid columns with the appropriate data. Repeat for each file as needed.
Once you have attached all necessary files to the order, click Close to exit.
If you have event notifications configured to 'Email Attached Docs', the relevant files are sent as attachments once the relevant event is triggered for the individual transaction or batch of transactions. Note if you're using this functionality, an email address must be listed under both the 'Email Recipients' and 'Export File' columns.
If you want to generate a View Transaction Report for one or more receipts, you can do so directly on the Find Receipts page. To generate, select one or more receipts, then click Documents > Transaction Record. The report(s) open in PDF format in a new tab of your browser.
If you received a movable unit (MU) and chose for the system to assign an MU label, or you need to re-print an existing MU label, you can print the label out from the Find Receipts page.
Select the relevant receipt from the Find Receipts grid, then select Documents > MU Label. The label generates as a PDF in a new browser tab for you to print and attach to the MU.
A receipt ticket, also known as a Receive Summary Ticket, contains a summary of received items, their attributes, putaway locations, and additional transactional notes. To generate a receipt ticket, select a receipt from the grid, then click Documents > Receipt Ticket. The report opens in PDF format in a new tab of your browser.